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Call for Abstracts

Call for Abstracts 

Applicants are encouraged to share their scientific results at the event by submitting an abstract with their application. A number of oral presentations and poster speed talks will be selected from submitted abstracts. Posters will be displayed on poster boards in a dedicated area at the venue. Recommended size is A0 in portrait orientation (84.1 cm x 118.9 cm or 33.1 inches x 46.8 inches) and should not be exceeded. 

Abstracts must be submitted via the online registration/abstract (submission) portal. Abstracts submitted before April 1st, 2025 will be considered for oral presentations and poster speed talks. The final date for abstract submission is August 15th, 2025.  

Accepted abstracts will be collated in an abstract book before the start of the conference and available online. 

Abstract submission guide 

  1. Each applicant can submit only one abstract to the event.

  2. After logging in, select the 'Abstract' tab on the top menu of  your participant account on the event website.

  3. Abstract Track: Invited speakers should select the Invited Speaker track. All other abstract submissions should be submitted through the Poster track. If you would like your abstract to be considered for an oral presentation, please answer 'Yes' to the question about oral presentation.

  4. Title: Your abstract title should be short and informative and must not exceed 200 characters. 

  5. Authors and Institutions: Please add authors by using the 'Add/Edit Author' button. The presenting author can be changed by clicking the ‘Edit Author’ button of the preferred author and by choosing ‘Yes’ for ‘Presenter’ field. The order of authors can also be changed by editing the ‘Numerical Order’ of an author. Author names will be automatically formatted in the following style: A. Smith, B. Jones, etc. The author's workplace address must be added for every author listed – this can be done via the Add/Edit Author's Workplace(s) button.

  6. Abstract Body: Your abstract body can have a maximum of 2000 characters (with formatting and spaces). If any references are quoted, please include them in the abstract text, within parenthesis, in the following abbreviated format: First author, Journal abbreviation in italics (publication year) bolded journal volume:first page-last page. E. g. (J. Doe et al., J. Titl. (2025) 00:11-19)

  7. Editing and submission: You can edit your abstract through the online system as you wish before the submission deadline: click 'Save' to keep your abstract as a draft. To submit your final abstract to the event, simply click 'Submit' ahead of the deadline. Please proofread your work carefully and ensure all details are correct prior to submission. You can view your latest draft version by clicking the ‘Preview’ button to obtain a pdf file of the abstract.  

Participants will be notified of their abstract acceptance by May 1st, 2025, and whether they were selected for the oral presentation by May 20th, 2025, by e-mail. 

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